Payment accounts
Bank and cash accounts you reference on invoices, quotes, payments, and expenses.
A payment account in Nexus ERP is a bank account or cash drawer your business uses. You set them up once, then reference them when you create an invoice, record a payment, or log an expense.
Where it lives
Workspace, Finance, Bank Accounts.
Creating a payment account
- Click New Account.
- Fill in:
- Account name (required). Example: HSBC Business Current.
- Type. Bank or Cash.
- Currency. Defaults to your org's currency. Choose from USD, EUR, GBP, INR, AUD, CAD, SGD, AED, JPY, CHF, HKD, NZD.
- If type is Bank:
- Country. The form shows country-specific bank fields based on your selection (IBAN for European countries, routing/account numbers for the US, sort code/account number for the UK, etc.).
- Fill in the bank fields.
- Toggle International banking if you want to also collect SWIFT and IBAN for international wire transfers. Extra fields appear.
- Notes (optional). Anything that helps you tell accounts apart.
- Click Save.
What you'll see in the list
| Column | Notes |
|---|---|
| Account name | |
| Type | Bank / Cash |
| Country | Bank type only |
| Currency | |
| Balance | Sum of payments received minus expenses, per currency |
| Linked count | Number of invoices, payments, expenses pointing here |
| Active / Inactive | Inactive accounts are hidden from new forms |
Editing an account
Click the row to edit. The form is the same as creation. Changing country clears the country-specific fields, you'll need to re-enter them.
Deleting vs deactivating
Delete is only allowed when the account has zero linked invoices, payments, or expenses. If anything is linked, the trash icon switches to Deactivate instead. A deactivated account:
- Disappears from the dropdowns on new invoices, payments, and expenses.
- Stays visible in the list with an Inactive badge.
- Keeps its history of past transactions intact.
You can re-activate any time by editing and toggling the active switch.
Where they get used
Once you have at least one account, it shows up in:
- Invoices, as the payment account customers should pay into. Bank details print on the PDF.
- Quotes, the same role.
- Record Payment, to attribute incoming money to a specific account.
- Expenses, to attribute outgoing money.
Permissions
You need Modify Accounts to create, edit, or deactivate accounts. Viewing the list is open to anyone with workspace access.
Each account holds its own currency. If you transact in multiple currencies, create one account per currency, the Finance Overview then shows per-currency totals separately.